Event Request

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As we begin to receive  facts surrounding MIT's approach to bringing back students for the Spring Semester, the Events Office would like to provide you with the following information as you plan your events for next semester.  The link below will take you to the Spring 2021 Virtual Event Request Form.  This form will allow you to share important information regarding your event with the EO and allow the EO to begin securing the necessary resources needed to produce your event.  Our goals for the Spring semester are:

-To produce a Spring 2021 Events Calendar for the MIT Community
-Update the MTA Website with an accurate listing of all MTA event listings for the semester
-Meet with all faculty interested in producing events prior to the start of the semester to review the needs of the event, solidify marketing details and identify any additional resources needed prior to the first rehearsal
-Answer any questions you may have regarding producing a Spring event in order to create an efficient process for both the Events Office, Directors and Students.
 
 

Spring 2021 Virtual Event Request Form

Please submit all event requests by

December 11, 2020

DATE

-Please select a date for each event you wish you produce for the Spring 2021 semester. 

-Your event will automatically receive a tech day prior to your event.  Depending on the nature of your event, the tech day will be scheduled for the evening prior to your event or on an evening in the week leading up to your event.

-The Events Office will reach out once all directors have submitted requests to confirm Spring performance dates.  At this time, the Events Office will set-up meetings with each director to review the details for each event and confirm the information received. 

IMPORTANT FALL 2021 DATES

 

 

MARKETING

The title of your event along with a brief description and any images needed to create the marketing materials should be submited with your event request form.  The timeline below outlines the the process in which materials should be approved:
 
INITIAL PROOF FROM EO TO DIRECTORS: 6 weeks prior to start of semester
FINAL PROOF TO DIRECTORS: 5 weeks prior to start of semester
PUBLISH: 2 weeks prior to the start of the semester 

           

MTA Events receive the following marketing support:

 

MTA Homepage Carousel Slide

-Slides are posted at the beginning of the semester or upon notifcation of the event and upon receiving all of the information needed to create the marketing materials.

MTA Event Landing Page (Event will also be posted on the MIT Events page)

-Created in tandum with the Carousel Slide as the official event page to host information such as event date and time, synopsis, musical rep, scene breakdown, artist bios etc.

Social Media Materials

-Instagram Square: Posted as a teaser "Coming Soon" post as well as in the week of the event. 

-Insta-Story Images: Posted as both "Coming Soon" stories as well as in the week of the event.

Program

-For virtual events, the program is shared as a PDF either as a link on the event page or through an e-mail in Eventbrite.

Eventbrite Page

-Optional but recommended.  An opportunity to track patrons as they sign up for an event.  Eventbrite also allows the EO to communicate with patrons leading up to the event, share streaming links, virtual programs and post-event Zoom links.

This Week/Weekend @MTA

-Events will be featured in weekly mailings hilighting events for the week.  E-mails are sent to:

-MTA Fac Staff

-MTA Newsletter Subscribers

-MTA Students